Where it is proven that an abnormally low tender is due to the bidder having receiving State Aid, the tender may only be rejected on that ground alone. If the tender has asked for services to be completed daily and a tenderer responds that the services will be completed seven times per week, you should seek clarification that the services are indeed completed once per day. By allowing a tenderer, not clearly in the lead, a chance to improve its offer. It is possible that a statement of intent to negotiate on the bid offer was in some of the documents. The Scoring Process. Post Tender Clarification - Points to Consider You should examine bids to ensure that tenderers: are not making fraudulent claims, and have delivered similar types of work, if they have claimed to do so. Post Tender Negotiation (PTN) should not be confused with 'tender' or 'bid clarification'. Suppliers reflecting on their experiences in public tendering competitions should reflect on the full nature of their engagement with the buyer and the buyer’s engagement with all suppliers. Found inside – Page 1732Features of Electronic Tendering System at a glance: Suppliers and contractors Registration Management 0 Online vetting for ... tender posting Supports electronic security keys certified by Hong Kong Post Supports tender clarification, ... All rights reserved. Tanzania LNG Liquefaction Plant Found inside... on the basis of the documents submitted by the Bidder against the approved Technical Bid Evaluation Criteria. ... and accordingly resolved through the post tender clarification with the Bidders prior to opening the Commercial Bids. Messaging functionality is used for post-tender clarification or direct communication with economic operators during a procurement process. This type of tender usually call invited tender. Read and digest the tone of emails.  Do they appear over friendly or allude to additional meetings (either professionally or socially)? Found insideinvitation to tender for the main contract works to allow competing contractors to either accept or reasonably object. ... as a condition of tender for the client's consideration that could be subject to negotiation post‐tender. Pre-tendering will always taken place after contractor received notice of tender which usually being advertised through electronic medium or conven... © 2019-2021 Crown Copyright. Found inside – Page 435.4.6 The tender documentation obliged tenderers to submit two prices , one a lump sum subject to rise and fall and the ... 5.5 Post - tender negotiations to contract award 5.5.1 Post - tender clarification and negotiation meetings ... The issue of tender design by public buyers is one that is likely to come increasingly into focus. Post Tender Negotiation Post-Tender Negotiation (PTN) is a separate exercise from Tender Clarification. 1 Could you please confirm that CEDEFOP will accept Tenders with postmark on the 5th of December 2006, irrespectively from the exact time submitted to the post office? Found inside – Page 66Clarification is therefore acceptable even if negotiation is not . The borderline between the two will often be difficult to determine . As already noted , post - tender negotiation which goes beyond mere ' clarification ' is probably ... This could again suggest collusion. Procurement Journey uses cookies to enhance your experience on our website. Found inside – Page 193Provide initial tender clarification to tendering organizations, if needed. ... Presentations and any post-tender negotiations with those on final shortlist: • Presentations are sometimes known disparagingly as 'beauty parades', ... •Notes: Questions and Answers is used for pre-tender clarifications. This could suggest collusion. These document templates are specifically suited for the Tender Management and Tender Submission aspects. As the questions and answers are issued to all suppliers, the buyer must put a statement on the record as to their commercial intentions (i.e. Clarification may also be sought from tenderers on matters of quality performance or particular terms and conditions of contracts. The question for public buyers is whether they have a moral obligation to systematically meet high ethical standards in the manner in which they contract on behalf of the state. Post-Tender Negotiation (PTN), where it is practiced by an organisation, should be handled as a separate exercise from Tender Clarification. Name of Company. Tender clarification (also known as bid clarification) is contact between the buyer and the bidder(s) purely for the purpose of the buyer clarifying aspects of the tender which are perhaps ambiguous, inconsistent or unusual. For other, non-electronic procurement exercises, a 15-day period will be in effect. Develop and maintain an effective and collaborative interface with client and JV/Consortium partners throughout the tender process. Found inside – Page 72After the feverish activity of the tender , the commencement of the project is a bit of an anticlimax . Following on from the tender activities and post tender clarification interviews , the contract is awarded to the contractor who ... Most tender processes include a period during which respondents can submit clarification questions. Found insideOnce MAKING TOMORROW BRIGHTER wiele 01 WESTERN REGION , TENDER NOTICE IMPROVEMENT & CARPETTING OF APPROACH ROAD 1 Sealed item rate tender under Two Bid System ... Any post tender clarification will makethetender liable for rejection . However, having studied the tender documents we have noticed some ambiguities which must be clarified in order to prepare a reasonable offer. When such a necessity arises, it is important that the process of attaining clarification is fully transparent. Negotiations in relation to price, essential aspects of the tender or other areas where bid improvements may be possible must not take place as part of the clarification process. Clarification on specific information contained within quotations can often be necessary before a Purchase Committee can make its ultimate recommendation on which quotation offers the best value for money while remaining appropriate from a technical perspective. Read and digest the tone of emails. certificates. Tender Manager Resume Examples & Samples. View our Privacy & policy disclaimer. All rights reserved. 2/2008) 6.69 7.3 ACCEPTANCE OF TENDER 6.69 7.4 FEEDBACK AND DEBRIEFING TO UNSUCCESSFUL TENDERERS 6.70 7.4.1 Notification 6.70 7.4.2 Debriefing 6.70 7.5 DISPOSAL OF UNSUCCESSFUL TENDERS 6.71 Many clients request the lowest bidder, or maybe even the lowest three bidders, to attend a tender or bid clarification meeting. Found inside – Page 67513... the exclusion and requested further identified by the Commission as outside Commission notes that one purpose of clarification.600 ... ( 8 ) preparation of post - sale professional manner but did not specify underwriter exclusion . Frequently, public buyers have one or a number of suppliers in mind before a competition is opened. Post Tender Clarification is a documented exchange with suppliers to clarify aspects of PQQs / tenders and correct apparent errors so that a full evaluation can … Found inside – Page 53Post-tender negotiation is not permitted except to clarify or supplement the tenders put forward. The successful contractor will be announced, and unsuccessful tenderers must be provided with an explanation of the decision in relation ... For example, where there are aspects of the bids that are unclear or contain minor errors. Once bidding has been done, client may ask for further clarifications about tenderer's technical assumptions, meetings & getting close to contract called post tender. to add additional checklist items. If you have any concerns about the contract, ask before submitting your bid. The ECJ has reiterated that contracting authorities have discretion to seek clarification or confirmation of details in a tender. Found insidePost-tender is where you collect the tender bids, collate them, analyse them and clarify components. Review tender bids You absolutely must compare like with like. This process can be a little like buying a new car. In fact, a tender recently published (and variations of this text abound) on e-tenders states the following in relation to the post-tender but pre-award phase: …Therefore, information provided in proposals and in subsequent clarification discussions and written communications between the parties including prices, contractual options, availability dates and services offered by the Tenderer will be considered to form the basis of any contractual arrangements in the event of a proposal or proposals being accepted by the… [contracting authority].